HR Administrator

Honeycomb is delighted to be assisting our client, an all-island charity based in Belfast, with the recruitment of a Human Resources Administrator to support the delivery of the HR strategy. The role is permanent and full-time. This is an ideal role for candidates who have an interest in starting a Human Resources career with development and training opportunities.

The Role

Overview

The HR Administrator will be responsible for providing administrative support to the HR team in a timely and accurate manner. The HR Administrator will support the delivery of the HR strategy ensuring that the Charity provides a value-added service in order to meet organisational requirements.

The successful candidate will work across the following areas HR Administration; HR Best Practice; HR Management Information; Employee Relations; and Recruitment & Selection.

Reporting to: Human Resources Business Partner

Department: Human Resources

Duties

Act as the first point of contact in HR providing advice and guidance and respond to employee and other stakeholder queries in a timely and professional manner.

Type letters, memoranda, e-mails, reports, agendas, and minutes and assist with the administration of the vetting procedures.

Manage and maintain HR information systems and develop standard documentation for all employees

Ensure that all appropriate documents are filed in the correct personnel files.

To organise archiving of paper and electronic files in accordance with GDPR legislation and the requirements of the department to ensure the utmost confidentiality in all aspects of the post.

Collate information for key performance indicators to measure the effectiveness of the HR function

Develop standard operating procedures to reflect the tasks completed in the HR function.

Participate in the reviewing of policies, procedures and forms to ensure that they are up to date and accessible by employees.

Assist in the preparation of regular and ad-hoc management information reports, as agreed with managers to support continuous improvement and review of performance e.g. Turnover, staff surveys, absence, and recruitment.

Assist in the preparation of statutory reports in a timely and accurate manner e.g., Article 55.

Prepare, compile and manage documentation for Employment Relations cases.

When appropriate, participate as part of panels (grievance, disciplinary), take and type notes and advise Managers accordingly.

Assist managers with recruitment and selection campaigns in a timely manner.

*A full copy of the job description will be provided if you are shortlisted for the role*

Experience required

A minimum of 12 months of administrative experience.
Experience in the use of Microsoft Office packages such as Outlook, Word and Excel.
Good organisational and time management skills with the ability to work on a variety of tasks while maintaining accuracy and attention to detail.
Strong communication skills, both verbal and written.
Ability to be flexible and adaptable as the role may involve working in various locations.
A full current driving licence and access to a car. Consideration will be given to alternative travelling proposals in respect of applicants with a disability who cannot hold a licence.

Skills

The ideal candidate will have a 'can do' attitude, great communication skills and be motivated. The key skills for this role include:

- Proficient IT skills - Basic Microsoft Office packages

- Excellent verbal communication skills

- Organised

- Attention to detail

Package & Benefits

Earning £19,000 - £22,000
Hybrid working: Monday, Thursday and Friday working from home | Tuesday and Wednesday working in the office.
23 days Annual Leave and bank holidays
Benefits package with access to private health
Development opportunities with time off for training
Auto enrol pension

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Lesley Dugan at Honeycomb on 028 9620 7050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

** Please note, we are receiving an exceptionally high number of applications and are present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **

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