Executive Support Assistant

Honeycomb has partnered with a charitable organisation in the recruitment of a full time, Executive Support Assistant, based in their offices in Belfast at £28,000 - £30,000.

What do we need from you?

• Must have an understanding and comprehension of the values of the Catholic church
• 2-3 years' experience in a similar administrative support role with the ability to demonstrate sensitivity and confidentiality
• Excellent communicator and interpersonal skills
• Working knowledge of MO packages, experience using document management systems
• Time-management and organisational skills, ability to multi-task
• Strong proactive skills, ability to prioritise workload
• Ability to handle sensitive information, strong confidentiality and attention to detail

Your Package/Benefits:

• Competitive Salary £28,000 - £30,000
• 32 days holiday, including 12 stat days
• Free parking
• Supportive team environment

The Organisation

This is a fantastic opportunity to be part of an organisation that focuses on providing support to their surrounding community. You will be dealing with new and exciting enquiries daily, assisting the senior management team in the smooth running of their services, events and daily commitments.

What would a typical day look like for you?

This is a key role within the organisation, where you will become a valuable member of the team! Some main responsibilities include:

• Providing PA support to the senior management team
• Point of contact for enquires via phone, emails and screening incoming calls, responding where appropriate, facilitating sensitive calls and managing correspondence
• Maintaining personnel files and managing information flow
• Organising itinerary, effective diary management, prioritising appointments on behalf of senior management
• Preparing meeting agendas, setting up rooms in person & online, booking and providing relevant documentation for both internal and external meetings, occasionally taking notes, scheduling follow ups as required
• Support in the research and preparation of information e.g. presentations, reports, proof reading documents for print
• Manage all post, draft and sending out letters/emails
• Up-keeping the office space, ordering supplies and stationery as needed
• Maintaining databases, storage and security of all confidential data
• Adhere to GDPR, maintaining a high level of confidentiality at all times

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caila Cunningham (02890131221) at Honeycomb on 028 9620 7050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.